Free proposal tracking: what is actually free
Most tools advertising “free proposal tracking” mean a trial that expires. A few genuinely give you a permanently tracked link. This page separates the two, and tells you exactly what each free tier caps.
We build one of these tools, so read this with that in mind. We have tried to make it useful regardless of which one you pick — including saying plainly where a competitor is cheaper or more generous than us.
Tools with a permanent free tracked link
Three tools here give you a tracked link that does not expire, ClosingMoment included. Every one of them caps something — the question is which cap you hit first.
ProposalKit.io[1]
Free tier: Free forever, unlimited proposals — tracking on 1 active link at a time
Paid from: $15/mo (Pro)
HummingDeck[2]
Free tier: 5 documents and 5 links, forever — no credit card
Paid from: €9/mo (Starter), €24/user/mo (Pro), €39/user/mo (Business)
ClosingMoment
Free tier: 5 proposals free forever with every closing tool switched on — real-time alerts, section-level tracking, AI follow-up and WhatsApp closing. No credit card.
Paid from: $19/mo, or $12/mo billed annually, for unlimited proposals.
The honest framing: it is the cap, not the offer
A free tracked link is not rare, and ours is not the most generous. ProposalKit.io gives unlimited proposals but tracks only one active link at a time. HummingDeck gives 5 documents and 5 links, forever. Papermark, which is open-source, gives 50 documents — more than most solo sellers will ever send.
ClosingMoment includes 5 proposals with opening notifications, section-level activity, requested AI drafts and WhatsApp handoff. Closing Intel becomes available after five recorded outcomes. Compare the allowances and workflow before choosing the tool that fits your work.
Tools where “free” means a trial
These are good products, but none has a permanent free plan. If you are searching for free tracking, this is the group to rule out first.
| Tool | What “free” means | Paid from: |
|---|---|---|
| SendNow[3] | 24-hour trial, max 2 uploads — no permanent free plan | $6.25/mo (Lite), billed annually at $75/year — no monthly rate published |
| Propal[4] | No permanent free plan — 7-day trial | $29.99/mo (Starter), $23.99/mo billed annually |
| Plutio[5] | No permanent free plan — 7-day trial, no credit card | $19/mo (Core), $49 Pro, $199 Max |
| Proposify[6] | No permanent free plan — 14-day trial, no credit card | $29/user/mo billed monthly, $19/user/mo billed annually (Basic) |
| Better Proposals[7] | No permanent free plan — 14-day trial, no credit card | $13/user/mo billed monthly (Starter) — capped at 1 user and 10 sends/month |
If you just want the cheapest paid tracking
It is not us. SendNow is the cheapest tracker in this set at $6.25/mo, billed annually[3] — roughly a third of ClosingMoment’s $19/mo. HummingDeck’s Starter tier at €9/mo[2] also undercuts us.
If price per tracked document is your only criterion, buy one of those. ClosingMoment costs more because it does something different after the open: it alerts you while the client is still reading, drafts a follow-up from the sections they actually spent time on, and opens WhatsApp with it ready to send. If that is not worth the difference to you, the cheaper tool is the right call.
How to choose
One live proposal at a time, indefinitely
ProposalKit.io’s free forever plan tracks one active link and does not expire.
A handful of documents, with a team already in Slack
HummingDeck — 5 documents and 5 links free forever, and its paid tiers add Slack alerts, a team dashboard and a custom domain, none of which ClosingMoment has.
Closing on WhatsApp, where speed decides the deal
ClosingMoment. 5 proposals with opening notifications, section-level activity and WhatsApp handoff included.
Track your next 5 proposals free
Every closing tool included. No credit card, no expiry on the plan.
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